Vilmorin & Cie - Annual report 2017-2018

6 ANNUAL REPORT Vilmorin & Cie 223 2017-2018 6.1. Information on the Company Vilmorin & Cie and its SHAREHOLDERS 6.1.5. Company Trade Register The Company is registered on the Paris Company Trade Register under number 377 913 728. No. SIRET: 377 913 728 00020. No. SIREN: 377 913 728. No. APE: 7010 Z (Activity of head offices). 6.1.6. Fiscal year The fiscal year is for twelve months, running from July 1 until June 30 of the following year. 6.1.7. Consultation of legal documents The legal documents concerning Vilmorin & Cie (by-laws, minutes of Annual General Meetings, Statutory Auditors’ reports and any documents available to Shareholders) can be consulted at the head office of the Company, 4, quai de la Mégisserie - F-75001 Paris. Moreover, this information and certain historical financial information concerning regulatory information is available on the Vilmorin & Cie website ( www.vilmorincie.com ) in the section Publications. 6.1.8. Tribunals for referral of litigation Tribunal de Commerce de Paris. 6.1.9. General Meetings 6.1.9.1. Notice to attend General Meetings General Meetings are convened in compliance with legal provisions. Meetings are held at the place stipulated in the notice to attend. Convening registered Shareholders Shareholders who have held registered shares for at least one month at the date the meeting is published, or of the notice to attend, are convened to any General Meeting by ordinary letter, or for any Shareholder who so wishes, by registered letter at his or her expense. Notices to attend can also be sent by electronic mail if the Shareholder has opted for this form of communication, in accordance with conditions laid down in article R.225-63 of the French Commercial Code. 6.1.9.2. Conditions of attendance Any shareholder can attend General Meetings, whether personally or by proxy, in the conditions laid down by law, upon justification of his or her identity and ownership of the shares: either by nominative registration, or by registration of an ownership certificate issued thereby, in accordance with regulations in force, attached to a posted ballot, a voting proxy form or a request for admittance card prepared in the name of the Shareholder or the Shareholder’s nominee. The period during which these formalities must be accomplished expires on the second working day before the date of the General Meeting at midnight, Paris time. The General Meeting can be attended by all the Shareholders whatever the number of shares they hold, on condition they are fully paid up. Any Shareholder can also participate in General Meetings by any means of telecommunications fixed by laws and regulations, and which are stipulated in the notice to attend the General Meeting. 6.1.9.3. Voting rights accompanying the shares In all the Meetings, provided all laws and decrees are respected, each member attending the meeting has the same number of votes as the number of shares he or she holds or represents, without any limits. Nevertheless, double voting rights compared to other shares, in proportion to the stock they represent, are granted to any shares fully paid up and held nominatively for four years at least with the same Shareholder’s name (decision of the General Meeting of July 22, 1993). This right is also granted, as soon as they are issued in the case of an increase in stock through incorporation of the reserves, profits or issue premiums, to nominative shares allotted free of charge to a Shareholder by virtue of former shares which provide this right.