Vilmorin & Cie - Annual report 2017-2018

ANNUAL REPORT Vilmorin & Cie 137 2017-2018 4 Vilmorin & Cie’s social, societal and environmental reporting approach is based on: regulatory provisions resulting from article R. 225-105-1 of the French Commercial Code, the principles and recommendations of the standard ISO 26000 which have enabled the group to define its main issues with regard to corporate social responsibility in order to meet all its economic, environmental, social and societal objectives, and the expectations of its stakeholders, the guidelines for sustainable development reporting in the G4 framework of the Global Reporting Initiative, the ten principles of the United Nations Global Compact. The reporting period coincides with the fiscal year (from July 1 to June 30). 4.5.1. Scope The objective of the reporting scope is to be representative of Vilmorin & Cie’s business activities. For fiscal year 2017-2018: the social, societal and environmental reporting covers 99.8% of all the consolidated sales in 2017-2018 for Vilmorin & Cie (100% of sales for the companies with an industrial site); however, the lack of follow-up in certain subsidiaries means Vilmorin & Cie has to calculate certain data from a reduced scope: - For energy, answers cover 99.8% of sales for 2017-2018. This represents 100% of sales for the companies with an industrial site (1) . - For water, answers cover 98.7% of sales for 2017-2018. This represents 100% of sales for the companies with an industrial site (1) . - For waste, answers cover 90.4% of sales for 2017-2018 of the companies questioned. This represents 100% of sales for the companies with an industrial site (1) . For each indicator disclosed for a restricted scope, this scope is given in accordance with the disclosed data. For the scopes concerned, non-financial consolidation rules are the same as financial consolidation rules. Variations in scope In order to calculate variations in data between each fiscal year, calculations have been made to measure the impact of scope. 4.5.2. Methodological procedures Group procedures comprise: a written procedure including a reverse schedule, definition of the scope, help in the use of the Excel spreadsheets and procedures for control and validation. This procedure is available for consultation in the SharePoint for data collection and in the group's document management tool; an Excel spreadsheet for societal and environmental reporting for each company including consistency tests on data entry; an Excel spreadsheet for social reporting for each company including consistency tests on data entry; tutorial videos explaining how the files work. 4.5.3. Pertinence and choice of indicators The methodologies used for certain social and environmental indicators may be limited, because of: differences between definitions used in France and internationally, the specificities of social laws in certain countries, changes in definitions that might affect their comparability, variation in the scope of activity from one year to the next, the difficulty in obtaining information from subcontractors and/or from companies involved with external partners, the modalities of information collection and input. Moreover, certain indicators are subject to a specific calculation. Staff turnover has been calculated using the formula: ([Number of entries + Number of departures]/2)/Total headcount. The senior retention rate was calculated using the formula: Number of employees over 57 years of age/(Number of employees over 57 years of age + Number of departures of employees over 57 years of age (excluding retirements)). Absenteeism has been calculated using the formula: Number of days of absenteeism/(220 x Total headcount). 4.5. Methodology note 4.5. Methodology note (1) A list of companies concerned is available upon request from the Group CSR department. Social, environmental and societal INFORMATION